GDPR

Peterborough Drama Festival

Privacy Statement

The Peterborough Drama Festival takes great care to preserve your privacy and safeguard any personal data you provide to us. This Privacy Statement explains how we will collect and use your personal data.

We may change this Privacy Statement from time to time so please check regularly to ensure that you are happy with any changes.

1. Who we are.

We are the Peterborough Drama Festival. We are a registered charity (Registered Charity Number 1032610).

2. What personal data do we collect?

We may collect personal data from such as;
– Your name
– Your address
– Your date of birth
– Your telephone number
– Your email address

3. How do we use your personal data?

We will use your personal data in a number of ways which may include:
(a) Processing your entry form to take part in the festival.
(b) Keeping you updated about your entry to the festival.
(c) Holding information for a paid or unpaid role within the festival
(d) Processing any donations made to us.
(e) Including your name in our printed programme.
(f) Responding to a general enquiry made to us.
(g) Dealing with a complaint or concern raised to us about one of our volunteers or adjudicator.
(h) Include your photo or name on our website.

4. Who do you share my personal data with?

We will only ever use your personal data to manage your festival involvement with us including keeping you up-to-date with any festival news.
If you have made a Gift Aid declaration, we may need to retain the information you have provided as part of the Gift Aid declaration to HMRC for the purpose of reclaiming Gift Aid on your donation(s).
We may share or disclose your personal data if we are required to do so by any law or court order.

5. What is the legal basis for processing my information?

In some cases, we will only process your personal data where we have your specific consent to do so.

6. How do you keep my information secure?
We have implemented appropriate physical, technical and organisational measures to protect the personal data from improper access, use, alteration, destruction and loss
We may send communications to you by email. Email is not a fully secure means of communication.

7. How long do you keep my information for?

Your personal data will not be retained by the festival for longer than necessary in relation to the purposes for which it was originally collected.

We will retain personal data in accordance with our data retention policy set out below. We review our data retention periods for personal data on a regular basis.

We will hold personal data relating to:
Your festival entry for 3 months following the end the festival. Trophy winners’ details will be retained until the trophies are returned safely to the festival.

Volunteering with the festival for duration of your involvement with us.

We are legally required to hold some personal data to fulfil statutory obligations, for example the collection and reporting of Gift Aid to HMRC.

The law allows you to withdraw your consent to any usage of your data at any time without needing to specify a reason.

The Data Manager: Ben Newstead can be contacted via the contact us page.